Excel 2016 Keyboard Shortcuts Cheatsheet Move to the previous cell in a worksheet or the previous option in a dialog box. Move one cell up in a worksheet. Move one cell down in a worksheet. Move one cell left in a worksheet. Move one cell right in a worksheet. Move to the edge of the current data region in a worksheet. Enter End mode, move to.

Many users find that using an external keyboard with keyboard shortcuts for Excel helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.

Notes:

• The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
• A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.
• A comma sign (,) in a shortcut means that you need to press multiple keys in order.

WindowsmacOSiOSAndroidWindows 10 appWeb

This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Windows.

Notes:

• To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.
• If an action that you use often does not have a shortcut key, you can record a macro to create one.
• Download our 50 time-saving Excel shortcuts quick tips guide.
• Get these keyboard shortcuts in a Word document: Excel 2016 for Windows keyboard shortcuts

In this topic

Frequently used shortcuts

This table lists the most frequently used shortcuts in Excel.

To do this	Press
Close a workbook	Ctrl+W
Open a workbook	Ctrl+O
Go to the Home tab	Alt+H
Save a workbook	Ctrl+S
Copy	Ctrl+C
Paste	Ctrl+V
Undo	Ctrl+Z
Remove cell contents	Delete
Choose a fill color	Alt+H, H
Cut	Ctrl+X
Go to Insert tab	Alt+N
Bold	Ctrl+B
Center align cell contents	Alt+H, A, C
Go to Page Layout tab	Alt+P
Go to Data tab	Alt+A
Go to View tab	Alt+W
Open context menu	Shift+F10, or Context key
Add borders	Alt+H, B
Delete column	Alt+H, D, C
Go to Formula tab	Alt+M
Hide the selected rows	Ctrl+9
Hide the selected columns	Ctrl+0

Ribbon keyboard shortcuts

The ribbon groups related options on tabs. For example, on the Home tab, the Number group includes the Number Format option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or Search field. Press Alt again to see KeyTips for the options for the selected tab.

In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and use it. If you don't know the sequence, press Esc and use Key Tips instead.

Use the Access keys for ribbon tabs

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs may appear depending on your selection in the worksheet.

To do this	Press
Move to the Tell me or Search field on the Ribbon and type a search term for assistance or Help content.	Alt+Q, then enter the search term.
Open the File page and use Backstage view.	Alt+F
Open the Home tab and format text and numbers and use the Find tool.	Alt+H
Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes.	Alt+N
Open the Page Layout tab and work with themes, page setup, scale, and alignment.	Alt+P
Open the Formulas tab and insert, trace, and customize functions and calculations.	Alt+M
Open the Data tab and connect to, sort, filter, analyze, and work with data.	Alt+A
Open the Review tab and check spelling, add comments, and protect sheets and workbooks.	Alt+R
Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros.	Alt+W

Work in the ribbon with the keyboard

To do this	Press
Select the active tab on the ribbon, and activate the access keys.	Alt or F10. To move to a different tab, use access keys or the arrow keys.
Move the focus to commands on the ribbon.	Tab keyor Shift+Tab
Move down, up, left, or right, respectively, among the items on the Ribbon.	Arrow keys
Activate a selected button.	Spacebar or Enter
Open the list for a selected command.	Down arrow key
Open the menu for a selected button.	Alt+Down arrow key
When a menu or submenu is open, move to the next command.	Down arrow key
Expand or collapse the ribbon.	Ctrl+F1
Open a context menu.	Shift+F10 Or, on a Windows keyboard, the Context key (between the right Alt and right Ctrl keys)
Move to the submenu when a main menu is open or selected.	Left arrow key

Keyboard shortcuts for navigating in cells

To do this	Press
Move to the previous cell in a worksheet or the previous option in a dialog.	Shift+Tab
Move one cell up in a worksheet.	Up arrow key
Move one cell down in a worksheet.	Down arrow key
Move one cell left in a worksheet.	Left arrow key
Move one cell right in a worksheet.	Right arrow key
Move to the edge of the current data region in a worksheet.	Ctrl+Arrow key
Enter the End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column.	End, Arrow key
Move to the last cell on a worksheet, to the lowest used row of the rightmost used column.	Ctrl+End
Extend the selection of cells to the last used cell on the worksheet (lower-right corner).	Ctrl+Shift+End
Move to the cell in the upper-left corner of the window when Scroll Lock is turned on.	Home+Scroll Lock
Move to the beginning of a worksheet.	Ctrl+Home
Move one screen down in a worksheet.	Page Down
Move to the next sheet in a workbook.	Ctrl+Page Down
Move one screen to the right in a worksheet.	Alt+Page Down
Move one screen up in a worksheet.	Page Up
Move one screen to the left in a worksheet.	Alt+Page Up
Move to the previous sheet in a workbook.	Ctrl+Page Up
Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells.	Tab key
Open the list of validation choices on a cell that has data validation option applied to it.	Alt+Down arrow key
Cycle through floating shapes, such as text boxes or images.	Ctrl+Alt+5, then the Tab key repeatedly
Exit the floating shape navigation and return to the normal navigation.	Esc

Keyboard shortcuts for formatting cells

To do this	Press
Open the Format Cells dialog.	Ctrl+1
Format fonts in the Format Cells dialog.	Ctrl+Shift+F or Ctrl+Shift+P
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.	F2
Add or edit a cell comment.	Shift+F2
Open the Insert dialog to insert blank cells.	Ctrl+Shift+Plus sign (+)
Open the Delete dialog to delete selected cells.	Ctrl+Minus sign (-)
Enter the current time.	Ctrl+Shift+colon (:)
Enter the current date.	Ctrl+semi-colon (;)
Switch between displaying cell values or formulas in the worksheet.	Ctrl+grave accent (`)
Copy a formula from the cell above the active cell into the cell or the Formula Bar.	Ctrl+apostrophe (')
Move the selected cells.	Ctrl+X
Copy the selected cells.	Ctrl+C
Paste content at the insertion point, replacing any selection.	Ctrl+V
Open the Paste Special dialog.	Ctrl+Alt+V
Italicize text or remove italic formatting.	Ctrl+I or Ctrl+3
Bold text or remove bold formatting.	Ctrl+B or Ctrl+2
Underline text or remove underline.	Ctrl+U or Ctrl+4
Apply or remove strikethrough formatting.	Ctrl+5
Switch between hiding objects, displaying objects, and displaying placeholders for objects.	Ctrl+6
Apply an outline border to the selected cells.	Ctrl+Shift+ampersand (&)
Remove the outline border from the selected cells.	Ctrl+Shift+underline (_)
Display or hide the outline symbols.	Ctrl+8
Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.	Ctrl+D
Apply the General number format.	Ctrl+Shift+tilde sign (~)
Apply the Currency format with two decimal places (negative numbers in parentheses).	Ctrl+Shift+dollar sign ($)
Apply the Percentage format with no decimal places.	Ctrl+Shift+percent sign (%)
Apply the Scientific number format with two decimal places.	Ctrl+Shift+caret sign (^)
Apply the Date format with the day, month, and year.	Ctrl+Shift+number sign (#)
Apply the Time format with the hour and minute, and AM or PM.	Ctrl+Shift+at sign (@)
Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.	Ctrl+Shift+exclamation point (!)
Open the Insert hyperlink dialog.	Ctrl+K
Check spelling in the active worksheet or selected range.	F7
Display the Quick Analysis options for selected cells that contain data.	Ctrl+Q
Display the Create Table dialog.	Ctrl+L or Ctrl+T

Keyboard shortcuts in the Paste Special dialog in Excel 2013

In Excel 2013, you can paste a specific aspect of the copied data like its formatting or value using the Paste Special options. After you’ve copied the data, press Ctrl+Alt+V, or Alt+E+S to open the Paste Special dialog.

Tip: You can also select Home > Paste > Paste Special.

To pick an option in the dialog, press the underlined letter for that option. For example, press the letter C to pick the Comments option.

To do this	Press
Paste all cell contents and formatting.	A
Paste only the formulas as entered in the formula bar.	F
Paste only the values (not the formulas).	V
Paste only the copied formatting.	T
Paste only comments attached to the cell.	C
Paste only the data validation settings from copied cells.	N
Paste all cell contents and formatting from copied cells.	H
Paste all cell contents without borders.	X
Paste only column widths from copied cells.	W
Paste only formulas and number formats from copied cells.	R
Paste only the values (not formulas) and number formats from copied cells.	U

Keyboard shortcuts for making selections and performing actions

To do this	Press
Select the entire worksheet.	Ctrl+A or Ctrl+Shift+Spacebar
Select the current and next sheet in a workbook.	Ctrl+Shift+Page Down
Select the current and previous sheet in a workbook.	Ctrl+Shift+Page Up
Extend the selection of cells by one cell.	Shift+Arrow key
Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell.	Ctrl+Shift+Arrow key
Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off.	F8
Add a non-adjacent cell or range to a selection of cells by using the arrow keys.	Shift+F8
Start a new line in the same cell.	Alt+Enter
Fill the selected cell range with the current entry.	Ctrl+Enter
Complete a cell entry and select the cell above.	Shift+Enter
Select an entire column in a worksheet.	Ctrl+Spacebar
Select an entire row in a worksheet.	Shift+Spacebar
Select all objects on a worksheet when an object is selected.	Ctrl+Shift+Spacebar
Extend the selection of cells to the beginning of the worksheet.	Ctrl+Shift+Home
Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet.	Ctrl+A or Ctrl+Shift+Spacebar
Select the current region around the active cell.	Ctrl+Shift+Asterisk (*)
Select the first command on the menu when a menu or submenu is visible.	Home
Repeat the last command or action, if possible.	Ctrl+Y
Undo the last action.	Ctrl+Z

Keyboard shortcuts for working with data, functions, and the formula bar

To do this	Press
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.	F2
Expand or collapse the formula bar.	Ctrl+Shift+U
Cancel an entry in the cell or Formula Bar.	Esc
Complete an entry in the formula bar and select the cell below.	Enter
Move the cursor to the end of the text when in the formula bar.	Ctrl+End
Select all text in the formula bar from the cursor position to the end.	Ctrl+Shift+End
Calculate all worksheets in all open workbooks.	F9
Calculate the active worksheet.	Shift+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.	Ctrl+Alt+F9
Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated.	Ctrl+Alt+Shift+F9
Display the menu or message for an Error Checking button.	Alt+Shift+F10
Display the Function Arguments dialog when the insertion point is to the right of a function name in a formula.	Ctrl+A
Insert argument names and parentheses when the insertion point is to the right of a function name in a formula.	Ctrl+Shift+A
Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column	Ctrl+E
Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected.	F4
Insert a function.	Shift+F3
Copy the value from the cell above the active cell into the cell or the formula bar.	Ctrl+Shift+Straight quotation mark (')
Create an embedded chart of the data in the current range.	Alt+F1
Create a chart of the data in the current range in a separate Chart sheet.	F11
Define a name to use in references.	Alt+M, M, D
Paste a name from the Paste Name dialog (if names have been defined in the workbook.	F3
Move to the first field in the next record of a data form.	Enter
Create, run, edit, or delete a macro.	Alt+F8
Open the Microsoft Visual Basic For Applications Editor.	Alt+F11

Power Pivot keyboard shortcuts

Use the following shortcuts keyboard shortcuts with Power Pivot in Office 365, Excel 2019, Excel 2016, and Excel 2013.

Key combination	Description
Right-click	Open the context menu for the selected cell, column, or row.
Ctrl+A	Select the entire table.
Ctrl+C	Copy selected data.
Ctrl+D	Delete the table.
Ctrl+M	Move the table.
Ctrl+R	Rename the table.
Ctrl+S	Save the file.
Ctrl+Y	Redo the last action.
Ctrl+Z	Undo the last action.
Ctrl+Spacebar	Select the current column.
Shift+Spacebar	Select the current row.
Shift+Page Up	Select all cells from the current location to the last cell of the column.
Shift+Page Down	Select all cells from the current location to the first cell of the column.
Shift+End	Select all cells from the current location to the last cell of the row.
Shift+Home	Select all cells from the current location to the first cell of the row.
Ctrl+Page Up	Move to the previous table.
Ctrl+Page Down	Move to the next table.
Ctrl+Home	Move to the first cell in the upper left corner of selected table.
Ctrl+End	Move to the last cell in the lower right corner of selected table (the last row of the Add Column).
Ctrl+Left arrow	Move to the first cell of selected row.
Ctrl+Right arrow	Move to the last cell of selected row.
Ctrl+Up arrow	Move to the first cell of selected column.
Ctrl+Down arrow	Move to the last cell of selected column.
Ctrl+Esc	Close a dialog or cancel a process, such as a paste operation.
Alt+Down arrow	Open the AutoFilter Menu dialog.
F5	Open the Go To dialog.
F9	Recalculate all formulas in the Power Pivot window. For more information, see Recalculate Formulas in Power Pivot.

Function keys

Key	Description
F1	F1 alone: displays the Excel Help task pane. Ctrl+F1: displays or hides the ribbon. Alt+F1: creates an embedded chart of the data in the current range. Alt+Shift+F1: inserts a new worksheet.
F2	F2 alone: edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference. Shift+F2: adds or edits a cell comment. Ctrl+F2: displays the print preview area on the Print tab in the Backstage view.
F3	F3 alone: displays the Paste Name dialog. Available only if names have been defined in the workbook. Shift+F3: displays the Insert Function dialog.
F4	F4 alone: repeats the last command or action, if possible. When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references. Ctrl+F4: closes the selected workbook window. Alt+F4: closes Excel.
F5	F5 alone: displays the Go To dialog. Ctrl+F5: restores the window size of the selected workbook window.
F6	F6 alone: switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split , F6 includes the split panes when switching between panes and the ribbon area. Shift+F6: switches between the worksheet, Zoom controls, task pane, and ribbon. Ctrl+F6: switches to the next workbook window when more than one workbook window is open.
F7	F7 alone: Opens the Spelling dialog to check spelling in the active worksheet or selected range. Ctrl+F7: performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel.
F8	F8 alone: turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection. Shift+F8: enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys. Ctrl+F8: performs the Size command when a workbook is not maximized. Alt+F8: displays the Macro dialog to create, run, edit, or delete a macro.
F9	F9 alone: calculates all worksheets in all open workbooks. Shift+F9: calculates the active worksheet. Ctrl+Alt+F9: calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. Ctrl+Alt+Shift+F9: rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. Ctrl+F9: minimizes a workbook window to an icon.
F10	F10 alone: Turns key tips on or off. (Pressing Alt does the same thing.) Shift+F10: displays the shortcut menu for a selected item. Alt+Shift+F10: displays the menu or message for an Error Checking button. Ctrl+F10: maximizes or restores the selected workbook window.
F11	F11 alone: Creates a chart of the data in the current range in a separate Chart sheet. Shift+F11: inserts a new worksheet. Alt+F11: opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
F12	F12 alone: displays the Save As dialog.

Other useful shortcut keys

Key	Description
Alt	Displays the Key Tips (new shortcuts) on the ribbon. For example, Alt, W, P switches the worksheet to Page Layout view. Alt, W, L switches the worksheet to Normal view. Alt, W, I switches the worksheet to Page Break Preview view.
Arrow keys	Move one cell up, down, left, or right in a worksheet. Ctrl+Arrow key moves to the edge of the current data region in a worksheet. Shift+Arrow key extends the selection of cells by one cell. Ctrl+Shift+Arrow key extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell. Left or Right arrow key selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons. Down or Up arrow key selects the next or previous command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group. In a dialog, arrow keys move between options in an open drop-down list, or between options in a group of options. Down or Alt+Down arrow key opens a selected drop-down list.
Backspace	Deletes one character to the left in the Formula Bar. Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point.
Delete	Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point.
End	End turns End mode on or off. In End mode, you can press an arrow key to move to the next nonblank cell in the same column or row as the active cell. End mode turns off automatically after pressing the arrow key. Make sure to press End again before pressing the next arrow key. End mode is shown in the status bar when it is on. If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or column. End also selects the last command on the menu when a menu or submenu is visible. Ctrl+End moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, Ctrl+End moves the cursor to the end of the text. Ctrl+Shift+End extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, Ctrl+Shift+End selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.
Enter	Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog, it performs the action for the default command button in the dialog (the button with the bold outline, often the OK button). Alt+Enter starts a new line in the same cell. Ctrl+Enter fills the selected cell range with the current entry. Shift+Enter completes a cell entry and selects the cell above.
Esc	Cancels an entry in the cell or Formula Bar. Closes an open menu or submenu, dialog, or message window. It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again.
Home	Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when Scroll Lock is turned on. Selects the first command on the menu when a menu or submenu is visible. Ctrl+Home moves to the beginning of a worksheet. Ctrl+Shift+Home extends the selection of cells to the beginning of the worksheet.
Page Down	Moves one screen down in a worksheet. Alt+Page Down moves one screen to the right in a worksheet. Ctrl+Page Down moves to the next sheet in a workbook. Ctrl+Shift+Page Down selects the current and next sheet in a workbook.
Page Up	Moves one screen up in a worksheet. Alt+Page Up moves one screen to the left in a worksheet. Ctrl+Page Up moves to the previous sheet in a workbook. Ctrl+Shift+Page Up selects the current and previous sheet in a workbook.
Spacebar	In a dialog, performs the action for the selected button, or selects or clears a check box. Ctrl+Spacebar selects an entire column in a worksheet. Shift+Spacebar selects an entire row in a worksheet. Ctrl+Shift+Spacebar selects the entire worksheet. If the worksheet contains data, Ctrl+Shift+Spacebar selects the current region. Pressing Ctrl+Shift+Spacebar a second time selects the current region and its summary rows. Pressing Ctrl+Shift+Spacebar a third time selects the entire worksheet. When an object is selected, Ctrl+Shift+Spacebar selects all objects on a worksheet. Alt+Spacebar displays the Control menu for the Excel window.
Tab key	Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog. Shift+Tab moves to the previous cell in a worksheet or the previous option in a dialog. Ctrl+Tab switches to the next tab in dialog. Ctrl+Shift+Tab switches to the previous tab in a dialog.

See also

This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Mac.

Notes:

• The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, refer to Mac Help for your version of the Mac OS, your utility application, or refer to Shortcut conflicts.
• If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.
• Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel for Mac. However, not all do.
• To quickly find a shortcut in this article, you can use the Search. Press Command+F, and then type your search words.

In this topic

Frequently used shortcuts

This table itemizes the most frequently used shortcuts in Excel for Mac.

To do this	Press
Paste	+V or Control+V
Copy	+C or Control+C
Clear	Delete
Save	+S or Control+S
Undo	+Z or Control+Z
Redo	+Y or Control+Y or +Shift+Z
Cut	+X or Control+X
Bold	+B or Control+B
Print	+P or Control+P
Open Visual Basic	Option+F11
Fill Down	+D or Control+D
Fill Right	+R or Control+R
Insert cells	Control+Shift+=
Delete cells	+Hyphen or Control+Hyphen
Calculate all open workbooks	+= or F9
Close window	+W or Control+W
Quit Excel	+Q
Display the Go To dialog	Control+G or F5
Display the Format Cells dialog	+1 or Control+1
Display the Replace dialog	Control+H or +Shift+H
Paste Special	+Control+V or Control+Option+V or +Option+V
Underline	+U
Italic	+I or Control+I
New blank workbook	+N or Control+N
New workbook from template	+Shift+P
Display the Save As dialog	+Shift+S or F12
Display the Help window	F1 or +Forward slash (/)
Select All	+A or +Shift+Spacebar
Add or remove a filter	+Shift+F or Control+Shift+L
Minimize or maximize the ribbon tabs	+Option+R
Display the Open dialog	+O or Control+O
Check spelling	F7
Open the thesaurus	Shift+F7
Display the Formula Builder	Shift+F3
Open the Define Name dialog	+F3
Open the Create names dialog	+Shift+F3
Insert a new sheet *	Shift+F11
Print	+P or Control+P
Print preview	+P or Control+P

Shortcut conflicts

Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

Change system preferences for keyboard shortcuts with the mouse

1. On the Apple menu, press System Preferences.
2. Press Keyboard.
3. In the tabs, press Shortcuts.
4. Click Mission Control.
5. Clear the check box for the keyboard shortcut that you want to use.

Work in windows and dialogs

To do this	Press
Expand or minimize the ribbon	+Option+R
Switch to full screen view	+Control+F
Switch to the next application	+Tab
Switch to the previous application	+Shift+Tab
Close the active workbook window	+W
Copy the image of the screen and save it to a Screen Shot file on your desktop.	+Shift+3
Minimize the active window	Control+F9
Maximize or restore the active window	Control+F10 or +F10
Hide Excel.	+H
Move to the next box, option, control, or command	Tab
Move to the previous box, option, control, or command	Shift+Tab
Exit a dialog or cancel an action	ESC
Perform the action assigned to the default command button (the button with the bold outline, often the OK button)	Return
Cancel the command and close	ESC

Move and scroll in a sheet or workbook

To do this	Press
Move one cell up, down, left, or right	Arrow keys
Move to the edge of the current data region	+Arrow key
Move to the beginning of the row	Home On a MacBook, press FN+Left arrow key
Move to the beginning of the sheet	Control+Home On a MacBook, press Control+FN+Left arrow key
Move to the last cell in use on the sheet	Control+End On a MacBook, press Control+FN+Right arrow key
Move down one screen	Page Down On a MacBook, press FN+Down arrow key
Move up one screen	Page Up On a MacBook, press FN+Up arrow key
Move one screen to the right	Option+Page Down On a MacBook, press FN+Option+Down arrow key
Move one screen to the left	Option+Page Up On a MacBook, press FN+Option+Up arrow key
Move to the next sheet in the workbook	Control+Page Down or Option+Right arrow key
Move to the previous sheet in the workbook	Control+Page Down or Option+Left arrow key
Scroll to display the active cell	Control+Delete
Display the Go To dialog	Control+G
Display the Find dialog	Control+F or Shift+F5
Access search (when in a cell or when a cell is selected)	+F
Move between unlocked cells on a protected sheet	Tab key

Tip: To use the arrow keys to move between cells in Excel for Mac 2011, you must turn Scroll Lock off. To toggle Scroll Lock off or on, press Shift+F14. Depending on the type of your keyboard, you might need to use the Control key, the Option key, or the key instead of the Shift key. If you are using a MacBook, you might need to attach a USB keyboard to use the F14 key combination.

Enter data on a sheet

To do this	Press
Edit the selected cell	F2
Complete a cell entry and move forward in the selection	Return
Start a new line in the same cell	Option+Return or Control+Option+Return
Fill the selected cell range with the text that you type	+Return or Control+Return
Complete a cell entry and move up in the selection	Shift+Return
Complete a cell entry and move to the right in the selection	Tab key
Complete a cell entry and move to the left in the selection	Shift+Tab
Cancel a cell entry	ESC
Delete the character to the left of the insertion point, or delete the selection	Delete
Delete the character to the right of the insertion point, or delete the selection Note: Some smaller keyboards do not have this key	On a MacBook, press FN+Delete
Delete text to the end of the line Note: Some smaller keyboards do not have this key	Control+ On a MacBook, press Control+FN+Delete
Move one character up, down, left, or right	Arrow keys
Move to the beginning of the line	Home On a MacBook, press FN+Left arrow key
Insert a comment	Shift+F2
Open and edit a cell comment	Shift+F2
Fill down	Control+D or +D
Fill to the right	Control+R or +R
Define a name	Control+L

Work in cells or the Formula bar

To do this	Press
Edit the selected cell	F2
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents	Delete
Complete a cell entry	Return
Enter a formula as an array formula	+Shift+Return or Control+Shift+Return
Cancel an entry in the cell or formula bar	ESC
Display the Formula Builder after you type a valid function name in a formula	Control+A
Insert a hyperlink	+K or Control+K
Edit the active cell and position the insertion point at the end of the line	Control+U
Open the Formula Builder	Shift+F3
Calculate the active sheet	Shift+F9
Display a contextual menu	Shift+F10
Start a formula	Equal (=)
Toggle the formula reference style between absolute, relative, and mixed	+T or F4
Insert the AutoSum formula	+Shift+T
Enter the date	Control+Semicolon (;)
Enter the time	+Semicolon (;)
Copy the value from the cell above the active cell into the cell or the formula bar	Control+Shift+Inch mark (')
Alternate between displaying cell values and displaying cell formulas	Control+Grave accent (`)
Copy a formula from the cell above the active cell into the cell or the formula bar	Control+Apostrophe (')
Display the AutoComplete list	Control+Option+Down arrow key
Define a name	Control+L
Open the Smart Lookup pane	Control+Option+ +L

Format and edit data

To do this	Press
Edit the selected cell	F2
Create a table	+T or Control+T
Insert a line break in a cell	+Option+Return or Control+Option+Return
Insert special characters like symbols, including emoji	Control+ +Spacebar
Increase font size	+Shift+Right angle bracket (>)
Decrease font size	+Shift+Left angle bracket (<)
Align center	+E
Align left	+L
Display the Modify Cell Style dialog	+Shift+L
Display the Format Cells dialog	+1
Apply the general number format	Control+Shift+Tilde (~)
Apply the currency format with two decimal places (negative numbers appear in red with parentheses)	Control+Shift+Dollar sign ($)
Apply the percentage format with no decimal places	Control+Shift+Percent sign (%)
Apply the exponential number format with two decimal places	Control+Shift+Caret (^)
Apply the date format with the day, month, and year	Control+Shift+Hash mark (#)
Apply the time format with the hour and minute, and indicate AM or PM	Control+Shift+At symbol (@)
Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values	Control+Shift+Exclamation mark (!)
Apply the outline border around the selected cells	+Option+Zero (0)
Add an outline border to the right of the selection	+Option+Right arrow key
Add an outline border to the left of the selection	+Option+Left arrow key
Add an outline border to the top of the selection	+Option+Up arrow key
Add an outline border to the bottom of the selection	+Option+Down arrow key
Remove outline borders	+Option+Hyphen
Apply or remove bold formatting	+B
Apply or remove italic formatting	+I
Apply or remove underscoring	+U
Apply or remove strikethrough formatting	+Shift+X
Hide a column	+Right parenthesis ()) or Control+Right parenthesis ())
Unhide a column	+Shift+Right parenthesis ()) or Control+Shift+Right parenthesis ())
Hide a row	+Left parenthesis (() or Control+Left parenthesis (()
Unhide a row	+Shift+Left parenthesis (() or Control+Shift+Left parenthesis (()
Edit the active cell	Control+U
Cancel an entry in the cell or the formula bar	ESC
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents	Delete
Paste text into the active cell	+V
Complete a cell entry	Return
Give selected cells the current cell's entry	+Return or Control+Return
Enter a formula as an array formula	+Shift+Return or Control+Shift+Return
Display the Formula Builder after you type a valid function name in a formula	Control+A

Select cells, columns, or rows

To do this	Press
Extend the selection by one cell	Shift+Arrow key
Extend the selection to the last nonblank cell in the same column or row as the active cell	+Shift+Arrow key
Extend the selection to the beginning of the row	Shift+Home On a MacBook, press Shift+FN+Left arrow key
Extend the selection to the beginning of the sheet	Control+Shift+Home On a MacBook, press Control+Shift+FN+Left arrow key
Extend the selection to the last cell used on the sheet (lower-right corner)	Control+Shift+End On a MacBook, press Control+Shift+FN+Right arrow key
Select the entire column	Control+Spacebar
Select the entire row	Shift+Spacebar
Select the entire sheet	+A
Select only visible cells	+Shift+Asterisk (*)
Select only the active cell when multiple cells are selected	Shift+Delete
Extend the selection down one screen	Shift+Page Down On a MacBook, Shift+FN+Down arrow
Extend the selection up one screen	Shift+Page Up On a MacBook, Shift+FN+Up arrow
Alternate between hiding objects, displaying objects, and displaying placeholders for objects	Control+6
Turn on the capability to extend a selection by using the arrow keys	F8
Add another range of cells to the selection	Shift+F8
Select the current array, which is the array that the active cell belongs to	Control+Forward slash (/)
Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell	Control+Backward slash ()
Select only cells that are directly referred to by formulas in the selection	Control+Shift+Left bracket ([)
Select all cells that are directly or indirectly referred to by formulas in the selection	Control+Shift+Left brace ({)
Select only cells with formulas that refer directly to the active cell	Control+Right bracket (])
Select all cells with formulas that refer directly or indirectly to the active cell	Control+Shift+Right brace (})

Work with a selection

To do this	Press
Copy	+C or Control+V
Paste	+V or Control+V
Cut	+X or Control+X
Clear	Delete
Delete the selection	Control+Hyphen
Undo the last action	+Z
Hide a column	+Right parenthesis ()) or Control+Right parenthesis ())
Unhide a column	+Shift+Right parenthesis ()) or Control+Shift+Right parenthesis ())
Hide a row	+Left parenthesis (() or Control+Left parenthesis (()
Unhide a row	+Shift+Left parenthesis (() or Control+Shift+Left parenthesis (()
Move from top to bottom within the selection (down) *	Return
Move from bottom to top within the selection (up) *	Shift+Return
Move from left to right within the selection, or move down one cell if only one column is selected	Tab key
Move from right to left within the selection, or move up one cell if only one column is selected	Shift+Tab
Move clockwise to the next corner of the selection	Control+Period
Group selected cells	+Shift+K
Ungroup selected cells	+Shift+J

* These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in.

Use charts

To do this	Press
Insert a new chart sheet. *	F11
Cycle through chart object selection	Arrow keys

Sort, filter, and use PivotTable reports

To do this	Press
Open the Sort dialog	+Shift+R
Add or remove a filter	+Shift+F or Control+Shift+L
Display the Filter list or PivotTable page field pop-up menu for the selected cell	Option+Down arrow key

Outline data

To do this	Press
Display or hide outline symbols	Control+8
Hide selected rows	Control+9
Unhide selected rows	Control+Shift+Left parenthesis ( ( )
Hide selected columns	Control+Zero
Unhide selected columns	Control+Shift+Right parenthesis ( ) )

Use function key shortcuts

Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the FN key every time you use a function key shortcut.

Note: Changing system function key preferences affects how the function keys work for your Mac, not just Excel for Mac. After changing this setting, you can still perform the special features printed on a function key. Just press the FN key. For example, to use the F12 key to change your volume, you would press FN+F12.

If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences with the mouse

The following table provides the function key shortcuts for Excel for Mac.

To do this	Press
Display the Help window	F1
Edit the selected cell	F2
Insert or edit a cell comment	Shift+F2
Open the Save dialog	Option+F2
Open the Formula Builder	Shift+F3
Open the Define Name dialog	+F3
Close	+F4
Display the Go To dialog	F5
Display the Find dialog	Shift+F5
Move to the Search Sheet dialog	Control+F5
Check spelling	F7
Open the thesaurus	Shift+F7 or Control+Option+ +R
Extend the selection	F8
Add to the selection	Shift+F8
Display the Macro dialog	Option+F8
Calculate all open workbooks	F9
Calculate the active sheet	Shift+F9
Minimize the active window	Control+F9
Display a contextual menu, or 'right click' menu	Shift+F10
Maximize or restore the active window	Control+F10 or +F10
Insert a new chart sheet*	F11
Insert a new sheet*	Shift+F11
Insert an Excel 4.0 macro sheet	+F11
Open Visual Basic	Option+F11
Display the Save As dialog	F12
Display the Open dialog	+F12

Change function key preferences with the mouse

1. On the Apple menu, press System Preferences.
2. Select Keyboard.
3. On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.

Drawing

To do this	Press
Toggle Drawing mode	+Control+Z

See also

This article describes the keyboard shortcuts in Excel for iOS.

Notes:

• If you're familiar with keyboard shortcuts on your MacOS computer, the same key combinations work with Excel for iOS using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of Excel.
• To quickly find a shortcut, you can use the Search. Press Command+F and then type your search words.

In this topic

Navigate the worksheet

To	Press
Move one cell to the right	Tab
Move one cell up, down, left, or right	Arrow keys

Work with cells

To	Press
Moves to the cell to the right	Tab key
Move within cell text	Arrow keys
Copy	+C
Paste	+V
Cut	+X
Undo	+Z
Redo	+Y or +Shift+Z
Bold	+B
Italic	+I
Underline	+U
Select all	+A
Select a range of cells	Shift+Left or Right arrow key
Insert a line break within a cell	Alt+Return
Move cursor to the beginning of the current line within a cell	+Left arrow key
Move cursor to the end of the current line within a cell	+Right arrow key
Move cursor to the beginning of the current cell	+Up arrow key
Move cursor to the end of the current cell	+Down arrow key
Within a cell that contains a line break, move cursor up by one paragraph	Option+Up arrow key
Within a cell that contains a line break, move cursor down by one paragraph	Option+Down arrow key
Move cursor right by one word	Option+Right arrow key
Move cursor left by one word	Option+Left arrow key

See also

This article describes the keyboard shortcuts in Excel for Android.

Notes:

• If you're familiar with keyboard shortcuts on your Windows computer, the same key combinations work with Excel for Android using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of Excel.
• To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.

In this topic

Navigate the worksheet

To	Press
Move one cell to the right	Tab key
Move one cell up, down, left, or right	Arrow keys

Work with cells

To	Press
Save	Control+S
Copy	Control+C
Paste	Control+V
Copy formatting	Control+Shift+C
Cut	Control+X
Undo	Control+Z
Redo	Control+Y or Control+Shift+Z
Bold	Control+B
Italic	Control+I
Underline	Control+U
Select all	Control+A
Find	Control+F
Insert a line break within a cell	Alt+Enter

See also

This article describes the keyboard shortcuts in Excel Mobile.

Notes:

• If you're familiar with keyboard shortcuts on your Windows computer, the same key combinations work with Excel Mobile using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of Excel.
• To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.

In this topic

Navigate the worksheet

To	Press
Move one cell to the right	Tab key
Move one cell up, down, left, or right	Arrow keys
Extend selection left one cell	Shift+Left arrow key
Extend selection right one cell	Shift+Right arrow key
Extend selection left to the first cell	Shift+Control+Left arrow key
Extend selection right to the last cell	Shift+Control+Right arrow key
Move one character to the left	Control+Left arrow key (after tapping in the formula bar)
Move one character to the right	Control+Right arrow key (after tapping in the formula bar)
Move cursor one word to the left	Control+Left arrow key (after tapping in the formula bar)
Move cursor one word to the right	Control+Right arrow key (after tapping in the formula bar)
Select or cancel the selection of one character to the left	Shift+Left arrow key (after tapping in the formula bar)
Select or cancel the selection of one character to the right.	Shift+Right arrow key (after tapping in the formula bar)
Display shortcut menu	Shift+F10
Next Pane	F6
Cycle through floating shapes, such as text boxes or images.	Ctrl+Alt+5, and then the Tab key repeatedly
Exit the floating shape navigation and return to the normal navigation.	Esc

Work with cells

To	Press
Save	Control+S
Copy	Control+C
Cut	Control+X
Paste	Control+V
Undo	Control+Z
Redo	Control+Y
Bold	Control+B
Italic	Control+I
Underline	Control+U
Select all	Control+A
Find	Control+F
Repeat	Control+Y
Replace	Control+H
Insert table	Control+T
Insert a line break within a cell	Alt+Enter
Clear selected cell	Delete

See also

This article describes the keyboard shortcuts in Excel for the web on Windows.

Notes:

• To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.
• When you use Excel for the web, we recommend that you use Microsoft Edge as your web browser. Because Excel for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Excel for the web.
• If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

In this article

Quick tips for using keyboard shortcuts with Excel for the web

• You can find any command quickly by pressing Alt+Windows logo key+Q to jump to Tell Me, In Tell Me, you can just type a word or the name of a command you want (available only in Editing view). Tell Me searches for related options, and provides a list. Use the Up and Down arrow keys to select a command, and then press Enter.
• To jump to a particular cell in a workbook, use the Go To option: press Ctrl+G, type the cell reference (such as B14), and then press Enter.
• If you use a screen reader, see Common tasks in Excel Online.

Frequently used shortcuts

These are the most frequently used shortcuts for Excel for the web.

To do this	Press
Go to a specific cell	Ctrl+G
Move down	Page Down or Down arrow key
Move up	Page Up or Up arrow key
Print	Ctrl+P
Copy	Ctrl+C
Paste	Ctrl+V
Cut	Ctrl+X
Undo	Ctrl+Z
Open workbook	Ctrl+O
Close workbook	Ctrl+W
Save As	Alt+F2
Find	Ctrl+F
Bold	Ctrl+B
Open context menu	Windows keyboard: Windows context key+F10. The Windows context key is between the Left Alt key and the Left Ctrl key Other keyboard: Shift+F10
Tell me	Alt+Q
Find	Ctrl+F or Shift+F3
Repeat Find, downward	Shift+F4
Repeat Find, upward	Ctrl+Shift+F4
Insert chart	Alt+F1

Access keys: Shortcuts for using the ribbon

Excel for the web offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve used access keys to save time on Excel for desktop computers, you’ll find access keys very similar in Excel for the web.

In Excel for the web, access keys all start with Alt+Windows logo key, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Windows logo key+R.

If you're using Excel for the web on a Mac computer, press Control+Option to start.

• To get to the ribbon, press Alt+Windows logo key, or press Ctrl+F6 until you reach the Home tab
• To move between tabs on the ribbon, press the Tab key.
• To hide the ribbon so you have more room to work, press Ctrl+F1. Repeat to display the ribbon again.

Go to the access keys for the ribbon

To go directly to a tab on the Ribbon, press one of the following access keys:

To do this	Press
Go to the Tell Me field on the ribbon and type a search term.	Alt+Windows logo key, Q
Open the File tab and use the Backstage view	Alt+Windows logo key, F
Open the Home tab and format text and numbers, or use other tools such as Find.	Alt+Windows logo key, H
Open the Insert tab and insert a function, table, chart, hyperlink, or comment.	Alt+Windows logo key, N
Open the Data tab and refresh connections or use data tools.	Alt+Windows logo key, A
Open the Review tab and use the Accessibility Checker or work with comments.	Alt+Windows logo key, R
Open the View tab to choose a view, freeze rows or columns in your worksheet, or show gridlines and headers	Alt+Windows logo key, W

Work in the ribbon tabs and menus

The shortcuts in this table can save time when you work with the ribbon tabs and ribbon menus

To do this	Press
Select the active tab of the Ribbon, and activate the access keys.	Alt+Windows logo key. To move to a different tab, use an access key or the Tab key.
Move the focus to commands on the Ribbon.	Enter, then the Tab key or Shift+Tab
Activate a selected button.	Spacebar or Enter
Open the list for a selected command	Spacebar or Enter
Open the menu for a selected button.	Alt+Down arrow key
When a menu or submenu is open, move to the next command.	Esc

Keyboard shortcuts for editing cells

Tips: If a spreadsheet opens in the Reading view, editing commands won’t work. To switch to Edit view, do the following:

1. To move the focus out of the worksheet, press Ctrl+F6.
2. Press the Tab key until you reach the Edit Workbook list, and then press Spacebar.
3. Press the Down arrow key until you reach the Edit in Excel Online option, and then press Enter to select it.

To do this	Press
Insert a row above the current row	Alt+Windows logo key+H, I, R
Insert a column to the left of the current column	Alt+Windows logo key+H, I, C
Cut	Ctrl+X
Copy	Ctrl+C
Paste	Ctrl+V
Undo	Ctrl+Z
Redo	Ctrl+Y
Start a new line in the same cell	Alt+Enter
Insert hyperlink	Ctrl+K
Insert Table	Ctrl+L
Insert function	Shift+F3
Increase font size	Ctrl+Shift+Right angle bracket (>)
Decrease font size	Ctrl+Shift+Left angle bracket (<)
Apply a Filter	Alt+Windows logo key+A, T
Re-apply a Filter	Ctrl+Alt+L

Keyboard shortcuts for entering data

To do this	Press
Complete cell entry and select the cell below	Enter
Complete cell entry and select the cell above	Shift+Enter
Complete cell entry and select the next cell in the row	Tab key
Complete cell entry and select the previous cell in the row	Shift+Tab
Cancel cell entry	Esc

Keyboard shortcuts for editing data within a cell

To do this	Press
Edit selected cell	F2
Cycle through all the various combinations of absolute and relative references when a cell reference or range is selected in a formula.	F4
Clear selected cell	Delete
Clear selected cell and start editing	Backspace
Go to beginning of cell line	Home
Go to end of cell line	End
Select right by character	Shift+Right arrow key
Select to beginning of cell data	Shift+Home
Select to end of cell data	Shift+End
Select left by character	Shift+Left arrow key
Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next non-blank cell.	Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key

Keyboard shortcuts for formatting cells

To do this	Press
Bold	Ctrl+B
Italics	Ctrl+I
Underline	Ctrl+U
Paste formatting	Shift+Ctrl+V
Apply the outline border to selected cells	Ctrl+Shift+Ampersand (&)

Keyboard shortcuts for moving and scrolling within worksheets

To do this	Press
Up one cell	Up arrow key, or Shift+Enter
Down one cell	Down arrow key, or Enter
Move right one cell	Right arrow key, or the Tab key
Go to the beginning of the row	Home
Go to cell A1	Ctrl+Home
Go to the last cell of used range	Ctrl+End
Move down one screen (28 rows)	Page Down
Move up one screen (28 rows)	Page Up
Move to the edge of the current data region	Ctrl+Right arrow key or Ctrl+Left arrow key
Move between ribbon and workbook content	Ctrl+F6
Move to a different ribbon tab	Tab key Press Enter to go to the ribbon for that tab.
Insert new sheet	Shift+F11
Switch to next sheet	Alt+Control+Page Down
Switch to previous sheet	Alt+Control+Page Up

Keyboard shortcuts for working with objects

To do this	Press
Open menu/Drill down	Alt+Down arrow key
Drill up	Alt+Up arrow key
Follow hyperlink	Ctrl+Enter
Open Comment pane while editing	Shift+F2

Keyboard shortcuts for selecting cells, rows, columns, and objects

To do this	Press
Select a range of cells	Shift+Arrow keys
Select an entire column	Ctrl+Spacebar
Select a entire row	Shift+Spacebar
Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell.	Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key

Keyboard shortcuts for moving within a selected range

To do this	Press
From top to bottom (or forward through selection)	Enter
From bottom to top (or back through selection)	Shift+Enter
Forward through a row (or down through a single-column selection)	Tab key
Back through a row (or up through a single-column selection)	Shift+Tab

Keyboard shortcuts for calculating data

To do this	Press
Calculate workbook (refresh)	F9
Full calculate	Ctrl+Shift+Alt+F9
Refresh external data	Alt+F5
Refresh all external data	Ctrl+Alt+F5
Auto Sum	Alt+Equals (=)

Accessibility Shortcuts Menu (Alt+Shift+A)

Get easy access to common features by using the following shortcuts:

To do this	Press
Move among landmark regions	Ctrl+F6 or Ctrl+Shift+F6
Move within the landmark regions	Tab key or Shift+Tab
Go to Tell Me box to run any command	Alt+Q
Display or hide Key Tips or access the ribbon	Alt+Windows logo key
Edit selected cell	F2
Go to a specific cell	Ctrl+G
Move to a different worksheet in the workbook	Ctrl+Alt+Page Up or Ctrl+Alt+Page Down
Open context menu	Shift+F10
Read row header	Ctrl+Alt+Shift+T
Read row until active cell	Ctrl+Alt+Shift+Home
Read row from active cell	Ctrl+Alt+Shift+End
Read column header	Ctrl+Alt+Shift+H
Read column until active cell	Ctrl+Alt+Shift+Page Up
Read column from active cell	Ctrl+Alt+Shift+Page Down
Dialogs moving option	Ctrl+Alt+Spacebar

See also

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Many users find that using an external keyboard with keyboard shortcuts for Excel for Mac helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Excel for Mac.

Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel for Mac. However, not all do.

Notes:

• The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
• If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
• The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Mac OS or see your utility application. Also see Shortcut conflicts later in this topic.

In this topic

Frequently used shortcuts

This table itemizes the most frequently used shortcuts in Excel for Mac.

To do this	Press
Paste	+ V or CONTROL + V
Copy	+ C or CONTROL + C
Clear	DELETE
Save	+ S or CONTROL + S
Undo	+ Z or CONTROL + Z
Redo	+ Y or CONTROL + Y or + SHIFT+ Z
Cut	+ X or CONTROL + X
Bold	+ B or CONTROL + B
Print	+ P or CONTROL + P
Open Visual Basic	OPTION + F11
Fill Down	+ D or CONTROL + D
Fill Right	+ R or CONTROL + R
Insert cells	CONTROL + SHIFT + =
Delete cells	+ HYPHEN or CONTROL + HYPHEN
Calculate all open workbooks	+ = or F9
Close window	+ W or CONTROL + W
Quit Excel	+ Q
Display the Go To dialog box	CONTROL + G or F5
Display the Format Cells dialog box	+ 1 or CONTROL + 1
Display the Replace dialog box	CONTROL + H or + SHIFT + H
Paste Special	+ CONTROL + V or CONTROL + OPTION + V or + OPTION + V
Underline	+ U
Italic	+ I or CONTROL + I
New blank workbook	+ N or CONTROL + N
New workbook from template	+ SHIFT + P
Display the Save As dialog box	+ SHIFT + S or F12
Display the Help window	F1 or + /
Select All	+ A or + SHIFT + SPACEBAR
Add or remove a filter	+ SHIFT + F or CONTROL + SHIFT + L
Minimize or maximize the ribbon tabs	+ OPTION + R
Display the Open dialog box	+ O or CONTROL + O
Check spelling	F7
Open the thesaurus	SHIFT + F7
Display the Formula Builder	SHIFT + F3
Open the Define Name dialog box	+ F3
Open the Create names dialog box	+ SHIFT + F3
Insert a new sheet *	SHIFT + F11
Print	+ P or CONTROL + P
Print preview	+ P or CONTROL + P

Get started

Many keyboards assign special functions to function keys, by default. To use the function key for other purposes, you have to press Fn+the function key. See the Use function key shortcuts section for information about how to enable and use function keys without having to press Fn.

Shortcut conflicts

Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

Change system preferences for keyboard shortcuts with the mouse

1. On the Apple menu, press System Preferences.
2. Press Keyboard.
3. In the tabs, press Shortcuts.
4. Click Mission Control.
5. Clear the check box for the keyboard shortcut that you want to use.

Work in windows and dialogs

To do this	Press
Expand or minimize the ribbon	+ OPTION + R
Switch to full screen view	+ CONTROL + F
Switch to the next application	+ TAB
Switch to the previous application	+ SHIFT + TAB
Close the active workbook window	+ W
Copy the image of the screen and save it to a Screen Shot file on your desktop.	+ SHIFT + 3
Minimize the active window	CONTROL + F9
Maximize or restore the active window	CONTROL + F10 or + F10
Hide Excel.	+ H
Move to the next box, option, control, or command	TAB
Move to the previous box, option, control, or command	SHIFT + TAB
Exit a dialog or cancel an action	ESC
Perform the action assigned to the default command button (the button with the bold outline, often the OK button)	RETURN
Cancel the command and close	ESC

Move and scroll in a sheet or workbook

To do this	Press
Move one cell up, down, left, or right	ARROW KEYS
Move to the edge of the current data region	+ ARROW KEY
Move to the beginning of the row	HOME On a MacBook, press FN + LEFT ARROW
Move to the beginning of the sheet	CONTROL + HOME On a MacBook, press CONTROL + FN + LEFT ARROW
Move to the last cell in use on the sheet	CONTROL + END On a MacBook, press CONTROL + FN + RIGHT ARROW
Move down one screen	PAGE DOWN On a MacBook, press FN + DOWN ARROW
Move up one screen	PAGE UP On a MacBook, press FN + UP ARROW
Move one screen to the right	OPTION + PAGE DOWN On a MacBook, press FN + OPTION + DOWN ARROW
Move one screen to the left	OPTION + PAGE UP On a MacBook, press FN + OPTION + UP ARROW
Move to the next sheet in the workbook	CONTROL + PAGE DOWN or OPTION + RIGHT ARROW
Move to the previous sheet in the workbook	CONTROL + PAGE DOWN or OPTION + LEFT ARROW
Scroll to display the active cell	CONTROL + DELETE
Display the Go To dialog box	CONTROL + G
Display the Find dialog box	CONTROL + F or SHIFT + F5
Access search (when in a cell or when a cell is selected)	+ F
Move between unlocked cells on a protected sheet	TAB

Enter data on a sheet

To do this	Press
Edit the selected cell	F2
Complete a cell entry and move forward in the selection	RETURN
Start a new line in the same cell	CONTROL + OPTION + RETURN
Fill the selected cell range with the text that you type	+ RETURN or CONTROL + RETURN
Complete a cell entry and move up in the selection	SHIFT + RETURN
Complete a cell entry and move to the right in the selection	TAB
Complete a cell entry and move to the left in the selection	SHIFT + TAB
Cancel a cell entry	ESC
Delete the character to the left of the insertion point, or delete the selection	DELETE
Delete the character to the right of the insertion point, or delete the selection Note: Some smaller keyboards do not have this key	On a MacBook, press FN + DELETE
Delete text to the end of the line Note: Some smaller keyboards do not have this key	CONTROL + On a MacBook, press CONTROL + FN + DELETE
Move one character up, down, left, or right	ARROW KEYS
Move to the beginning of the line	HOME On a MacBook, press FN + LEFT ARROW
Insert a comment	SHIFT + F2
Open and edit a cell comment	SHIFT + F2
Fill down	CONTROL + D or + D
Fill to the right	CONTROL + R or + R
Define a name	CONTROL + L

Work in cells or the Formula bar

To do this	Press
Edit the selected cell	F2
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents	DELETE
Complete a cell entry	RETURN
Enter a formula as an array formula	+ SHIFT + RETURN or CONTROL + SHIFT + RETURN
Cancel an entry in the cell or formula bar	ESC
Display the Formula Builder after you type a valid function name in a formula	CONTROL + A
Insert a hyperlink	+ K or CONTROL + K
Edit the active cell and position the insertion point at the end of the line	CONTROL + U
Open the Formula Builder	SHIFT + F3
Calculate the active sheet	SHIFT + F9
Display a contextual menu	SHIFT + F10
Start a formula	=
Toggle the formula reference style between absolute, relative, and mixed	+ T or F4
Insert the AutoSum formula	+ SHIFT + T
Enter the date	CONTROL + SEMICOLON (;)
Enter the time	+ SEMICOLON (;)
Copy the value from the cell above the active cell into the cell or the formula bar	CONTROL + SHIFT + INCH MARK (')
Alternate between displaying cell values and displaying cell formulas	CONTROL + GRAVE ACCENT (`)
Copy a formula from the cell above the active cell into the cell or the formula bar	CONTROL + APOSTROPHE (')
Display the AutoComplete list	CONTROL + OPTION + DOWN ARROW
Define a name	CONTROL + L
Open the Smart Lookup pane	CONTROL + OPTION + + L

Format and edit data

To do this	Press
Edit the selected cell	F2
Create a table	+ T or CONTROL + T
Insert a line break in a cell	+ OPTION + RETURN or CONTROL + OPTION + RETURN
Insert special characters like symbols, including emoji	CONTROL + + SPACEBAR
Increase font size	+ SHIFT + >
Decrease font size	+ SHIFT + <
Align center	+ E
Align left	+ L
Display the Modify Cell Style dialog box	+ SHIFT + L
Display the Format Cells dialog box	+ 1
Apply the general number format	CONTROL + SHIFT + ~
Apply the currency format with two decimal places (negative numbers appear in red with parentheses)	CONTROL + SHIFT + $
Apply the percentage format with no decimal places	CONTROL + SHIFT + %
Apply the exponential number format with two decimal places	CONTROL + SHIFT + ^
Apply the date format with the day, month, and year	CONTROL + SHIFT + #
Apply the time format with the hour and minute, and indicate AM or PM	CONTROL + SHIFT + @
Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values	CONTROL + SHIFT + !
Apply the outline border around the selected cells	+ OPTION + ZERO
Add an outline border to the right of the selection	+ OPTION + RIGHT ARROW
Add an outline border to the left of the selection	+ OPTION + LEFT ARROW
Add an outline border to the top of the selection	+ OPTION + UP ARROW
Add an outline border to the bottom of the selection	+ OPTION + DOWN ARROW
Remove outline borders	+ OPTION + HYPHEN
Apply or remove bold formatting	+ B
Apply or remove italic formatting	+ I
Apply or remove underscoring	+ U
Apply or remove strikethrough formatting	+ SHIFT + X
Hide a column	+ ) or CONTROL + )
Unhide a column	+ SHIFT + ) or CONTROL + SHIFT + )
Hide a row	+ ( or CONTROL + (
Unhide a row	+ SHIFT + ( or CONTROL + SHIFT + (
Edit the active cell	CONTROL + U
Cancel an entry in the cell or the formula bar	ESC
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents	DELETE
Paste text into the active cell	+ V
Complete a cell entry	RETURN
Give selected cells the current cell's entry	+ RETURN or CONTROL + RETURN
Enter a formula as an array formula	+ SHIFT + RETURN or CONTROL + SHIFT + RETURN
Display the Formula Builder after you type a valid function name in a formula	CONTROL + A

Select cells, columns, or rows

To do this	Press
Extend the selection by one cell	SHIFT + ARROW KEY
Extend the selection to the last nonblank cell in the same column or row as the active cell	+ SHIFT + ARROW KEY
Extend the selection to the beginning of the row	SHIFT + HOME On a MacBook, press SHIFT + FN + LEFT ARROW
Extend the selection to the beginning of the sheet	CONTROL + SHIFT + HOME On a MacBook, press CONTROL + SHIFT + FN + LEFT ARROW
Extend the selection to the last cell used on the sheet (lower-right corner)	CONTROL + SHIFT + END On a MacBook, press CONTROL + SHIFT + FN + RIGHT ARROW
Select the entire column	CONTROL + SPACEBAR
Select the entire row	SHIFT + SPACEBAR
Select the entire sheet	+ A
Select only visible cells	+ SHIFT + * (asterisk)
Select only the active cell when multiple cells are selected	SHIFT + DELETE
Extend the selection down one screen	SHIFT + PAGE DOWN On a MacBook, SHIFT + FN + DOWN ARROW
Extend the selection up one screen	SHIFT + PAGE UP On a MacBook, SHIFT + FN + UP ARROW
Alternate between hiding objects, displaying objects, and displaying placeholders for objects	CONTROL + 6
Turn on the capability to extend a selection by using the arrow keys	F8
Add another range of cells to the selection	SHIFT + F8
Select the current array, which is the array that the active cell belongs to	CONTROL + /
Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell	CONTROL +
Select only cells that are directly referred to by formulas in the selection	CONTROL + SHIFT + [
Select all cells that are directly or indirectly referred to by formulas in the selection	CONTROL + SHIFT + {
Select only cells with formulas that refer directly to the active cell	CONTROL + ]
Select all cells with formulas that refer directly or indirectly to the active cell	CONTROL + SHIFT + }

Work with a selection

To do this	Press
Copy	+ C or CONTROL + V
Paste	+ V or CONTROL + V
Cut	+ X or CONTROL + X
Clear	DELETE
Delete the selection	CONTROL + HYPHEN
Undo the last action	+ Z
Hide a column	+ ) or CONTROL + )
Unhide a column	+ SHIFT + ) or CONTROL + SHIFT + )
Hide a row	+ ( or CONTROL + (
Unhide a row	+ SHIFT + ( or CONTROL + SHIFT + (
Move from top to bottom within the selection (down) *	RETURN
Move from bottom to top within the selection (up) *	SHIFT + RETURN
Move from left to right within the selection, or move down one cell if only one column is selected	TAB
Move from right to left within the selection, or move up one cell if only one column is selected	SHIFT + TAB
Move clockwise to the next corner of the selection	CONTROL + PERIOD
Group selected cells	+ SHIFT + K
Ungroup selected cells	+ SHIFT + J

* These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in.